PreConVision

Business Continuity Plan

 

PRECONVISION LIMITED

BUSINESS CONTINUITY PLAN

NOVEMBER 26th 2020

 

Business Name: PRECONVISION LIMITED

Address: 100 Bishopsgate, 18th Floor, TT02, City of London. EC2M 1GT. LONDON. UK. 

Web/email/telephone: www.preconvision.co.uk  hello@preconvision.co.uk  020 3745 6995 

 

This Business Continuity Plan (BCP) is an internal operational document that is constantly monitored and updated to reflect our on-going business needs. 

  • The person with overall responsibility for our BCP is Christopher Breiner 
  • This BCP was last tested on November 26th 2020. 
  • This BCP has been distributed to Christopher Breiner (Director), Robert Bowels (Business Development Manager (Construction)) 
  • Copies of this BCP are held at Apple iCloud Server. 
  • Our off-site recovery location is Rope Street, Surrey Quays, South Dock. LONDON
  • Our premises were last tested for fire safety on November 26th 2020. 
  • Our emergency evacuation procedures were last tested on November 26th 2020. 
  • Our security system was last tested on November 26th 2020. 

 

Potential Incidents: 

It is useful to set out at the beginning of the BCP what all the potential risks to the business are and in each case what the level of risk is. How the business approaches the rest of this BCP will very much depend upon what the perceived level of risk is for each potential incident. 

The following potential incidents could impact our business: 

  • Severe weather (low) 
  • Theft or vandalism (low) 
  • Fire (low) 
  • IT system failure (low) 
  • Restricted access to premises (low) 
  • Illness of key staff (low) 
  • Outbreak of disease or infection (high) 
  • Malicious attack (low) 
  • Disasters/incidents affecting suppliers (low) 
  • Disasters/incidents affecting customers (low) 

 

Business Impact Analysis: 

To prepare your business to cope with the effects of an incident (those listed above), set out below is a Business Impact Analysis (BIA) that identifies a business’ key products and services and how each would be impacted in the event of an incident within particular critical time frames. 

Key Product(s) & Service(s)   

Client/Customer Support

Administration & Legal

Information Technology

Research & Development  

 

Effect on Service: 

Time Frame  Effect on Service (in the event of a specified disruption) 
First hour  Working from alternative environment with iPad Pro tablet 
First 24 hours  Working from alternative environment from an iPad Pro tablet/ laptop from cloud storage data 
24-48 hours  Rope Street, Surrey Quays. London. Working from iPad Pro tablet/ laptop, from cloud storage data 
Up to 1 week  Setup new office in Rope Street, Surrey Quays. London. Buy PC tower for better power performance 
Up to 2 weeks  Working from Rope Street Office, Surrey Quays. London. Working with PC tower and work station 
Beyond 2 weeks  Continue working from Rope Street Office, Surrey Quays. London. Working with PC tower and work station 

 

Resources required for recovery:  

Time Frame  Resources Required (staff, documents, IT etc)  Relocation required? 
First hour  iPad Pro tablet, Laptop, connect to iPhone 5G network   Local café 
First 24 hours  iPad Pro tablet, Laptop, connect to iPhone 5G network  Local café 
24-48 hours  I.T. infrastructure setup   Rope Street Office, Surrey Quays. London 
Up to 1 week 

 

I.T. infrastructure setup   Rope Street Office, Surrey Quays. London 
Up to 2 weeks  I.T. infrastructure setup   Rope Street Office, Surrey Quays. London 
Beyond 2 weeks  I.T. infrastructure setup   Rope Street Office, Surrey Quays. London 

 A Business Impact Analysis such as above will need to be done for each potential incident that the business identifies as the effect on service will be different for each incident. 

 

Recovery Action Plan 

Based on the above BIA, the tasks that the business will need to do in order to recover and within what time frame, should be listed here. 

Task  Detail  Instructions/Contact Numbers  Completed (?) 
First hour  Find alternative safe place to work  Contact client for update, confirm no interruption of service   Within first house 
First 24 hours  Working from Rope Street, Surrey Quays, London address   Business as usual, keeping client informed at all times what is happening  Within 24 hours  
24-48 hours  Working from Rope Street, Surrey Quays, London address   Business as usual, keeping client informed at all times what is happening  Within 24-48 hours  
Up to 1 week  Working from Rope Street, Surrey Quays, London address   Business as usual, keeping client informed at all times what is happening  Up to 1 week 
Up to 2 weeks  Working from Rope Street, Surrey Quays, London address   Business as usual, keeping client informed at all times what is happening  Up to 2 weeks 
Beyond 2 weeks  Working from Rope Street, Surrey Quays, London address   Business as usual, keeping client informed at all times what is happening  Beyond 2 weeks 

 

Staff Contact Details 

It is useful to have a full list of all staff contact details in the event of an incident. 

Name  Home Address  Email  Mobile Tel Number  Home Tel Number 
Christopher Breiner  ****************  *************  ***********************  ******************** 
Robert Bowles  ****************  *************  ***********************  ******************** 
Paolo Grungo  ****************  *************  ***********************  ******************** 
Adam J. Zygadlo  ****************  *************  ***********************  ******************** 
Mark Summerfield  ****************  *************  ***********************  ******************** 
Abi Philips  ****************  *************  ***********************  ******************** 

 

Key staff – roles & responsibilities  

In the event of a specified incident certain key staff should be assigned specific roles & responsibilities. This should be recorded below. In order to make sure that the relevant staff are fully up to date in their assigned role(s), they should receive relevant training and this should also be recorded below. 

Name  Role  Responsibility  Date relevant training last received 
Christopher Breiner  Director  Overall responsibility for BCP  November 26th 2020 
Robert Bowels  Business Development Manager (Construction)  Review BCP  November 26th 2020 

 

Business contact details – suppliers & customers 

Identifying key customers and suppliers is critical to business continuity planning. Their contact details should be set out below.  

Supplier/customer  Company  Contact Details
Joe Zygadlo  Zygabyte Computers  +44 (0) 1623 658888 

 

Alternative Supplier Details 

In the event that the supply chain to critical goods is interrupted, the business must be able to quickly identify alternative supply sources. These should be set out below. 

Company  Details of goods supplied  Contact Details 
Alastair Head  StrongboxTechnology.com  +44 (0) 845 88 88 555 

 

Other useful telephone numbers (for example utility companies) 

In the event of an incident it is useful to have contact details of for example, utility companies, quickly to hand. This will enable the business to get up and moving whether at its own location or a different location as quickly as possible. 

Company/Account Details  Contact Telephone Number(s) 
Regus Signature/Head Office  Ceri Prinsloo  +44 (0) 207 039 8502 

 

Insurance Details

This section of the BCP will help the business focus on whether it has sufficient insurance in place given the nature of the potential incidents it has highlighted at the beginning of the BCP and the details of its policies for when it needs to contact insurers following an incident. 

Company  Contact  Telephone Number(s)  Policy Details 
AVIVA Business Insurance  Property – Buildings, Contents and Tools, Stock & Business Equipment (24 hours)  +44 (0) 345 030 7074  80024490CHC 

 

Back-up information/equipment register 

This is one of the key sections of the BCP where the business sets out what information and equipment is critical to the functioning of the business, how that information is stored and backed-up. This register should also list where its Emergency Pack is kept and what it contains.

IT records/back-up details/data location Two number SEAGATE external hard-drives with 4TB each of storage (within security key access metal storage cabinet) 

& 

Apple iCloud Server

Critical documents records/information location  Two number SEAGATE external hard-drives with 4TB each of storage (within security key access metal storage cabinet) 

& 

Apple iCloud Server

Asset register/inventories/ 

key equipment records

Two number SEAGATE external hard-drives with 4TB each of storage (within security key access metal storage cabinet) 

&

Apple iCloud Server

Emergency Pack contents & location Two number SEAGATE external hard-drives with 4TB each of storage (within security key access metal storage cabinet) 

&

Apple iCloud Server

 

Additional Notes

We will review and update our business continuity plan in 12 months

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